FERPA for Parents and Guardians

Students can securely access their academic information online by logging into the UWG OneLogin Portal and clicking on the Student Self Service tile. There your student can access and perform typical student tasks such as:

• Registration (Drop/Add) for classes
• Financial Aid information
• Pay Fees
• Check Grades
• Change Address / Phone Number
• View and Print Transcripts (unofficial)
• Request Official Transcripts
• View and Print Class Schedule
• Purchase Meal Plan

The University of West Georgia must have an authorized connection on The UWG Family Portal or a completed FERPA Consent to Release Form on file before the University can release educational records or information to anyone other than the student. 

Parents/guardians may request access to student academic and financial aid records through The UWG Family Portal. This portal offers a FERPA authorization option that provides a digital dashboard view of academic information such as:

• Academic information 
  (registration, student ID number, academic progress, class schedules)
• Academic Information (grades/ GPA only)
• Account Holds

• Disciplinary Records
  

• Financial Aid/Loan Information (awards, eligibility, balances, etc.)
• Student Account Information (billing statements, refunds, past due amounts, etc.)

Parents/guardians may sign up and submit a connection request by entering the UWG student email address. Once the student approves access records will update in the portal nightly.

Students may grant or deny access to their records through The UWG Family Portal. Students may remove or edit access levels at any time.

The FERPA Consent to Release Form may authorize release of records such as:

• Academic Information 
  (registration, student ID number, academic progress, class schedules)
• Academic Information (grades/GPA only)
• Account Holds
  (registration, athletics, admission, advising, financial aid, health services, etc.)
• Disciplinary Records
  (records related to the Student Wolf Code and the Academic Integrity Policy)
• Employment Records*
  (employment info related to student enrollment status i.e., SA, GA, GTA, and GRA)
• Financial Aid/Loan Information (awards, eligibility, balances, etc.)
• Student Account Information (billing statements, refunds, past due amounts, etc.)
• Other*(can be specified)

*To request employment or other specified records, complete the FERPA Consent to Release Form. These records are not accessible through the UWG Family Portal.

Parents/guardians granted access to their student's academic records via the FERPA Consent to Release Form will be asked for the assigned 4-digit PIN Access Code to verify identity before the University can discuss or release physical copies of their student’s records.

Students may grant access to their academic records via the FERPA Consent to Release Form and remove or edit access levels at any time.

FOR PARENTS AND GUARDIANS OF DEPENDENT STUDENTS

When a student enters a postsecondary institution at any age, all rights afforded to you as a parent/guardian under FERPA are transferred to the student ("eligible student"). However, FERPA provides ways in which a school may (but is not required to) share information from an eligible student's education records with parents/guardians without the student's consent.

For example:

• Schools may disclose education records to parents/guardians if the student is dependent for tax purposes. (documentation is required)
• Schools may disclose education records to parents/guardians if a health or safety emergency involves their student.
• Schools may inform parents/guardians if the student (under age 21) has violated any law or university policy concerning the use or possession of alcohol or a controlled substance.
• A University official may share information with a parent/guardian based on that official's personal knowledge or observation of the student.

The cost of attending the University of West Georgia can vary, depending on a student's classification, residency status, method of instruction, and/or degree program.

Use the links below to see the current and coming semester(s) information.

Tuition, Fees, and Billing Information

To find a breakdown of current semester tuition and fee amounts, payment plans and deadlines, 1098-T tax forms, visit the Office of Student Accounts and Billing Services or email studentaccounts@westga.edu.

To make a Payment

Payments may be made online via the TouchNet PayPath. Visit the Payment of Tuition and Fees webpage for the complete list of payment methods.

Financial Aid

Students and families seeking information regarding financial aid eligibility, the award process, scholarships, check aid status, or complete an application Free Application for Federal Student Aid (FAFSA), visit the Office of Financial Aid website.

All first-time University students must live on-campus and purchase a meal plan for the first two semesters unless they meet one of the qualifications for exemption from the Housing Residency Requirement.

Communication

All communications regarding housing are sent directly to students via their UWG email accounts.

Questions

Contact Housing and Residence Life at housing@westga.edu or 678-839-6426 if you have any questions about on-campus housing.

Meal plan options: Pack 21 (all access), Wolves, and Basic (required for first-time University students).

To view and sign up for a meal plan,

• Online: visit Dine West website; click "Sign up today!"
• In-Person: Campus Services, Momentum Center
• Phone: 678-839-6525

Health Services provides various medical services to UWG students, ranging from preventative medicine to acute illnesses/injuries to chronic conditions. Students taking at least one class on campus are charged the student health fee as part of their tuition and fees and are eligible to receive medical services at the Health Center. Exclusively online students have the option to pay the student health fee and qualify for services.

Confidentiality

Students receiving health care services at the Student Health Center and Pharmacy at the University of West Georgia have certain privacy rights granted by Georgia law and federal privacy law, Family Educational Rights and Privacy Act (FERPA), protecting student education records.

Releasing treatment/medical information to parents/guardians

Students may authorize individuals to access all or specific parts of their medical records. The University of West Georgia must have a completed FERPA Consent to Release- Treatment Information Form on file, permitting the University to discuss any treatment matter/record with anyone other than the student. 

Forms parents/guardians must sign for minor students

If your student is under the age of 18 at the beginning of their first year, a parent or guardian must provide consent for the student to receive health care from Health Services.

Additional authorizations

For more information, visit the Health Services website or call 678-839-6452. 

UWG Counseling Center provides brief developmentally-based counseling and crisis intervention services to currently-enrolled UWG students. There is no charge for most counseling services. In addition, the Counseling Center provides consultation to faculty, staff, or parents/guardians who may be concerned about a student’s well-being.

Confidentiality

Students receiving counseling services at the University of West Georgia Counseling Center have certain privacy rights granted by Georgia law and federal privacy law, Family Educational Rights and Privacy Act (FERPA), protecting the privacy of student education records.  

Releasing counseling/treatment information to parents/guardians

Students may authorize individuals to access all or specific parts of their counseling records. The University of West Georgia must have a completed FERPA Consent to Release - Treatment Information Form on file, permitting the University to discuss any counseling matter/record with anyone other than the student. 

For Parents or Guardians of minor students

If your student is under age 18 and dual-enrolled, your permission is needed so UWG may provide counseling services. In some situations, including mental health emergencies, a signed permission form is not required to render help. However, we strongly recommend parents/guardians contact the Counseling Center to complete the necessary documentation to administer aid in non-emergency situations.

Authorizing Users

While visiting the UWG Counseling Center, students may authorize individuals using the FERPA Consent to Release - Treatment Information Form to access their records or talk with their counselor. 

Questions

For additional information relating to student counseling services, visit the UWG Counseling Center website, call 678-839-6428, or email counseling@westga.edu.