Personal Information

Changing your Address and Phone Number with UWG

There are a few ways to change your address with UWG. Please review the following to determine which option fits your needs.

1. Self Service Banner
   • Login to Student Self-Service and select the Personal Information Link. 
   • Click on the Personal Information box. This will direct you to your 'My Profile' page. Here you can view, update, or add a new address and phone number on file.
   • Next, click on the edit icon (pencil) under your current address or phone number to edit. Enter your information and click 'Update' to save. Click on the trash can to delete a current address or phone number. Click on the + Add New symbol to add a new address or phone number.
2. To change your diploma mailing address, please complete the Graduation Information Update Form.
3. Address Change Application (PDF, 391K) (Permanent Address, Mailing Address, and Emergency Contact Address).

Legal Name Changes

A Legal Name, Legal Sex, and SSN Change Form (PDF, 287K) is required to change your legal name with UWG. Along with the form, valid supporting documentation must be provided. The following documentation is acceptable to support a legal name change:

• Driver's License issued on or after 01/01/2008;
• Current U.S. Passport;
• Recent Marriage Certificate (issued within one calendar year);
• Social Security Card;
• Divorce Decree; or
• Court Order.

UWG's Preferred First Name Option 

Many students, faculty, and staff use names other than their legal first name for a variety of personal or cultural reasons. In order to better serve our campus community and in alignment with our Strategic Priority of Placemaking, we have created the option to add a Preferred First Name for students, faculty, and staff to show in applicable University applications. Preferred first names are limited to alphabetical characters, a hyphen (-) and a space. The University reserves the right to deny a preferred first name request if it is inappropriate in nature. Preferred first names used as misrepresentation or fraud can result in disciplinary action in accordance with University policy.

Students, Faculty, and Staff can submit the Preferred First Name Change through Self-Service Banner under the Main Menu - Personal Information Link. This will direct you to your 'My Profile' page. Click on the Personal Information box to get started.  Click on the edit link in the upper right corner of the Personal Details box (top box). Once you have entered your Preferred First Name, be sure to click on 'Update' to save your changes.

The Preferred First Name is visible in the following systems within 24-hours once a preferred name has been updated in Banner Self-Service (Self-Service Banner):

• Self-Service Banner - Last Name, Legal First Name (Preferred First Name). 
• DegreeWorks or Wolf Watch (Student Legal First and Preferred First Name will appear; Advisor Preferred First Name will appear).
• Desire2Learn/CourseDen (Preferred Name will appear in Classlist, the legal first name will not appear)
• Ivanti Service Manager 
• NextGen
• Visual Zen
• Handshake
• Moodle

 

To update your Preferred First Name in systems that are not integrated with Self-Service Banner, please follow the directions below:

• StarRez
  • Housing & Residence Life collects student preferred first name during the application process.
  • If you did not enter a preferred name at the application stage, you can login to your StarRez web portal and update. Please contact Housing & Residence Life for assistance. 
• GMAIL: To update your name preference in GMAIL, please follow these steps:
  • Open GMAIL
  • In the top right, click Settings, then see all settings.
  • Click the Accounts and Import or Accounts Tab
  • Under "Send mail as," click Edit info.
  • Enter the name you want to show when you send messages.
  • Save.
• Google Account: To Update your name preference in your Google Account.
  • Under your account or icon, select manage your Google account.
  • Select personal info on the lefthand column
  • Select Name, Edit, then Save.
• Zoom Account: To update your name preference in Zoom
  • Log into Zoom and navigate to settings and select 'Profile' then 'Edit my Profile'
  • Click the 'Edit' button to the right of your name
  • Edit the 'Display Name' filed to include what you would want displayed during Zoom meetings.
  • Click Save at the bottom of the section.
• Adobe: To update your name preference in Adobe
  • Login to your Adobe Account
  • Click your name on the top right and click Manage Account
  • Click Edit under Account and change your name. Save.
• OneUSG: To update your name preference in OneUSG
  • Login to your OneUSG Connect Account
  • Click on the "Personal Details" box.
  • Click on the "Name" tab in the left sidebar.
  • Click on your name and edit the preferred name box. Save.
• Campus EMS (Reserve West): When student employees request access, the employee will complete the form and enter the desired name. If individual students wish to reserve space, they will complete a SmartSheet form and the reservation is completed on their behalf. The SmartSheet field name allows you to enter your preferred name.

 

Systems in which Preferred Name capability is not yet available include, but is not limited to, the following:

• Bank Mobile
• Alma Library Patron
• EAB Navigate
• LibGuides
• Qualtrics
• WEPA Printing

Your legal first name will remain unchanged and still show in all other university related systems. The official academic record, the transcript, financial aid documents, diplomas, and paychecks must carry the legal name. 

Legal Sex Changes, Gender Identification, and Personal Pronouns

Legal Sex Changes

To officially change your legal sex with UWG, please submit the Legal Name, Legal Sex, and SSN Change Form (PDF, 287K) and appropriate documentation. The following documentation is acceptable to support a legal sex change: Court Order, Driver's License, other official government-issued document reflecting the requested legal sex.

Gender Identification

Students, Faculty, and Staff can submit Gender Identification through Self-Service Banner under the Main Menu - Personal Information Link. This will direct you to your 'My Profile' page. Click on the Personal Information box to get started. Click on the edit link in the upper right corner of the Personal Details box (top box). Once you have selected your Gender Identification from the drop-down, be sure to click on 'Update' to save your changes. At this time, Banner does not allow the option to display gender identity on the class roster. Please disclose this information to your instructor prior to the beginning of the semester as it will not appear on the class roster. 

Personal Pronouns

Students, Faculty, and Staff can submit preferred Personal Pronouns through Self-Service Banner under the Main Menu - Personal Information Link. This will direct you to your 'My Profile' page. Click on the Personal Information box to get started. Click on the edit link in the upper right corner of the Personal Details box (top box). Once you have selected your Personal Pronouns from the drop-down, be sure to click on 'Update' to save your changes. At this time, Banner does not allow the option to display gender identity on the class roster. Please disclose this information to your instructor prior to the beginning of the semester as it will not appear on the class roster. 

Preferred Email Address

The University of West Georgia email address will be set as your preferred email address. You may enter alternate email addresses, but for official communication from UWG your westga.edu email address will be utilized.

Emergency Contact, Ethnicity, Race, Veteran Classification, and Disability Status

Update your Emergency Contact, Ethnicity & Race, Veteran Classification, and Disability Status through Student Self-Service under the Main Menu - Personal Information Menu. This will direct you to your 'My Profile' page.

To update your Social Security Number, please submit the Legal Name, Legal Sex, and SSN Change Form (PDF, 287K) and appropriate documentation.

Please visit UWG's General Counsel FERPA Webpage for a brief overview of FERPA, UWG's directory information list, and Disclosure information and forms.